Privacy Policy

Privacy Policy

 

Effective Date:  March 1, 2017

 

Contact At Once! values your privacy.  This privacy policy explains what personal data we collect from you and how we use it.  This privacy policy applies if you visit Contact At Once!’s corporate websites or social media or other web pages located on third-party websites, use any mobile application(s) provided by Contact At Once! or register to attend any of Contact At Once!’s corporate events.  This privacy policy also applies if you use Contact At Once!’s websites, hosted services, products, applications and/or content (collectively, the “Services”) directly or through a Contact At Once! customer (for example, on a Contact At Once! customer’s website or mobile application).

 

What does Contact At Once! do?

What information do we collect from you?

How does Contact At Once! collect information from you?

How does Contact At Once! use the information it collects about me?

Does Contact At Once! use cookies?

Reasons we share personal data

Access and changes to personal data

Third-party integrations

How can I access or update my information with Contact At Once!?

How does Contact At Once! keep my information secure?

Additional mobile considerations

Contact At Once! forums and blogs

International data transfers

Miscellaneous

 

What does Contact At Once! do?

Contact At Once! provides mobile and online messaging technologies that enable digital communication between our business customers and consumers through chat, voice, messaging and other methods. 

What information do we collect from you?

If you engage with a brand that uses our Services, we may collect:

·         Chat and messaging transcripts on behalf of the brand,

·         Information on behalf of and/or requested by the brand, such as information related to your browsing, purchasing and online behavior and activities, and

·         Automatic information, such as IP address, operating system, geographic location information and type of device used.

 

If you visit our websites or use our apps, we may also collect:

·         Information you provide to us, including:

o    Personal information, such as your name and contact information,

o    Surveys, transcripts and recordings of your communications with us,

o    Information you provide on our forums and blogs

·         Automatic information, such as:

o    Web browser and usage information, including IP address, browser types, page view tallies, time spent on each page, page browsing information, operating system, geographic location information and type of device used.

How does Contact At Once! collect information from you?

We collect information when you engage with a brand that uses our Services, which may be enabled on the brand’s website or in its mobile applications, voice or SMS messaging capabilities, social media page/profile or other digital engagement solutions.

 

In addition, we may collect information through the following methods if you visit our websites or use our apps:

o    Your communications with Contact At Once!,

o    Your requests for information, news and other content,

o    Your participation in one or more Contact At Once! forums or blogs,

o    A technical support request you submit,

o    Your participation in a Contact At Once! promotion, or

o    Recruitment and job applications.

 

We may also collect information from our direct interactions with you (such as through your attendance at a trade show or through sales inquiries), publicly available data or data provided by third-party sources, such as marketing opt-in lists.

How does Contact At Once! use the information it collects about me?

We use the information we collect to provide and improve our services.

 

If you engage with a brand that uses our Services, we use the information we collect on behalf of and as directed by the brand.  For example, we may use your information to determine whether to deploy a chat button to allow the brand to engage with you or to deploy content, such as a banner offering a coupon, on your browser.

 

If you visit our websites or use our apps, we may also use your information for the following purposes:

o    To deliver information requested by you, for example in response to technical support requests,

o    To deliver marketing or other materials to you,

o    For promotions you may enter into, or

o    If you submit a resume or CV, to considering you for employment with Contact At Once!.

Does Contact At Once! use cookies?

We may use cookies and other identification technologies for record keeping purposes and to enhance your experience, if you choose to visit our websites 

 

Cookies:

Cookies are small text files stored on a visitor’s web browser and applications. Cookies are often used to make web-browsing easier by performing functions such as saving passwords and maintaining lists of personal preferences regarding the use of the website.

 

Our websites, apps and Services may use the following types of cookies:

·      Strictly Necessary Cookies – these cookies are essential to enable you to browse our websites, apps and Services and use the available features.

·      Performance Cookies – these cookies collect information about how you use our websites, apps and Services. For instance, these cookies track which pages you visit most. This data may be used to help optimize our websites, apps and Services and make it easier for you to navigate within them. These cookies do not collect information that identifies you; all information is aggregated and anonymous.

·      Functionality Cookies – these cookies allow our websites, apps and Services to remember choices you make while browsing, such as geographic location and preferences such as text size and fonts. The information collected by these cookies will not personally identify you.

 

Other identification technologies that may be used by Contact At Once! websites, apps and Services:

·         Pixel tags (also called beacons or pixels) – these are small blocks of code installed on (or called by) a webpage or application, which can retrieve certain information about your device and browser, including device type, operating system, browser type and version, website visited, time of visit, referring website, IP address and other similar information.

·         Software Development Kits (also called SDKs) - function like pixels and cookies, but operate in the mobile application context where pixels and cookies cannot always function. The application developer can install pieces of code (the SDK) into the application to collect certain information about user interaction with the application and information about the user device and network information.

 

Third-party technologies:

Contact At Once! may use third-party service providers who are authorized to place cookies, pixel tags or similar technologies on our websites, apps and Services with our permission.  These technologies help us compile metrics and analytics (without collecting personally identifiable information) to help improve our websites, apps and Services.  Third-party cookies and technologies are covered by the third party’s privacy policy. 

 

Your choice:

Web browsers are usually set to accept cookies. However, if you prefer not to receive cookies, you typically have the option of setting your browser to refuse cookies. If your browser is set to refuse cookies, it is likely that some of the functionality offered by Contact At Once! will not be available or will not work as effectively for you. 

 

For further information about cookies, including how to see what cookies have been set on your device and how to manage and delete them, you can visit www.allaboutcookies.org and www.youronlinechoices.eu.

 

Do Not Track

Various browsers, including Internet Explorer, Firefox and Safari, currently offer a “do not track” or “DNT” option that relies on a technology that sends a signal to websites a user visits about that user’s browser DNT preferences. While Contact At Once! attempts to honor the DNT instructions received from a user’s browser, Contact At Once! cannot guarantee that it will always respond to such signals because a common industry standard for DNT has not been adopted. Contact At Once! will continue to monitor developments around DNT browser technology.

Reasons we share personal data

We may share your information if we reasonably believe that it:  (i) is necessary to comply with a legal process (such as a court order, subpoena, or search warrant) or other legal requirement of any governmental authority; (ii) would potentially mitigate our liability in an actual or potential lawsuit; (iii) is necessary to enforce this privacy policy or our Terms of Use at http://www.contactatonce.com/terms-of-use/ or any other agreement in place between you and Contact At Once!; (iv) is necessary to investigate and prevent unauthorized transactions or other illegal activities; and/or (v) is otherwise necessary or appropriate to protect our rights or property or the rights or property of any person or entity.

 

We may aggregate information so that it is not personally identifiable and use and share such aggregated information for training and quality assurance purposes and to deliver and improve our Services.

 

Contact At Once! does not sell, trade or rent personal information provided by you in any transcript, survey or recording for direct marketing or any other purpose, except as provided in this privacy policy or with your permission.  Contact At Once! does not disclose the contents of transcripts, surveys or recordings other than to service providers performing services on behalf of Contact At Once!, other than as provided in this privacy policy or with your permission.  If you engage with a brand that uses our Services, we may also share your information with the brand and our third party service providers.

 

Access and changes to personal data

If you elect to engage in any communication or engagement session with Contact At Once! or a customer that uses our Services, it is up to you to decide what, if any, information to provide during such session.  Depending on your request, it may not be possible for us or our customer to address all of your questions without further information from you.  Nevertheless, if you do not wish to provide certain information, then you should not do so. 

 

Third-party integrations

From time to time, we may partner with other companies to allow Contact At Once! and its customers to offer integrations with our Services.  If you engage with a brand that uses one of these integrations, Contact At Once! may share your data with the third-party partner, receive data about you from the third-party partner, and/or combine third-party partner data about you with information about you that we collect.  We do not control how a third-party partner may use your data.   Use of your information by the third-party partner there is governed by its privacy policies.  If you do not wish for your information to be shared in this way, you may opt not to use such integrations.

 

How can I access or update my information with Contact At Once!?

If you have signed up to receive Contact At Once!’s marketing or advertising communications, you may, at any time, opt out of receiving further communications by clicking on the opt-out link at the bottom of a marketing or advertising email you receive.  You may also contact us at privacy@contactatonce.com to opt out or to request changes to your personal information.

 

I f you would like to correct or delete the personal data you provided to a brand with whom you engaged through the Services, you may either contact the brand directly, or contact us at privacy@contactatonce.com, and we can help put you in touch with the brand.

 

How does Contact At Once! keep my information secure?

We use security measures designed to protect against the loss, misuse and alteration of the information under our control.  For certain Contact At Once! Services, chat/messaging transcripts are encrypted during transmission.  In addition, transcripts that we store are maintained and archived on secure, hardened servers that are hosted on highly secure data centers.  Access to this data is protected by multiple layers of controls, including firewalls, role-based access controls, authentication mechanisms and monitoring.  Data is backed up, and archives are stored off-site in a secure location.

 

If you are communicating with a brand that uses our Services, you should review the privacy practices of that brand to understand which security measures they use. 

 

Additional mobile considerations

In addition to the other terms in this policy, if you use our mobile application(s), access our mobile-optimized websites or have a conversation with a Contact At Once! customer that uses our Services in its mobile application(s), we may receive information about your location and your mobile device, including a unique identifier for your device.  Most mobile phones allow you to control or disable location services in the device’s settings menu.  If you have questions about how to turn off location services, please contact your mobile phone manufacturer or mobile service carrier.  You may also choose to allow our mobile application(s) to access features available on your device, such as the device’s camera and microphone, or to access the data stored on your device, such as photos and videos, to share such media while using the application(s). 

 

If you receive SMS messages from Contact At Once!, you may opt out by following the opt-out instructions that we provide or by contacting us at privacy@contactatonce.com. 

 

If you receive SMS messages from one of our customers, you may opt out by following the opt-out instructions provided by the brand you are communicating with or by contacting the brand.  You may also contact us at privacy@contactatonce.com, and we can help put you in touch with the brand regarding your request.

Contact At Once! forums and blogs

Information that you share on Contact At Once! forums or blogs becomes publicly available and therefore may be read, collected, copied and used by other users for any purposes at their discretion.  Because this information is publicly available, Contact At Once!’s privacy obligations outlined in this privacy policy do not apply to your use of any such forums or blogs.

 

International data transfers

If you are located outside of the United States, please note that we may transfer your personal data outside your country of origin.  By providing or making available your personal data, you consent to that transfer.

 

We adhere to the principles of the EU-US Privacy Shield Framework regarding the collection, use and retention of personal information transferred from the European Union to the United States and have certified our compliance with the U.S. Department of Commerce.  To learn more about the Privacy Shield Framework and to view our certification, visit the U.S. Department of Commerce’s Privacy Shield website at www.privacyshield.gov.

 

We use a limited number of third-party service providers to assist us in making our websites and Services available to visitors and users.  For example, we may share data with third parties who provide services to us, such as credit card processing services, analytics and data storage services.  These third parties may access, process or store personal data in the course of providing their services.  We currently maintain contracts with these third parties restricting their access, use and disclosure of personal data, and are in the process of updating these contracts in compliance with our Privacy Shield obligations.  Contact At Once! is responsible if these third parties process personal data in violation of the Privacy Shield principles (unless Contact At Once! can prove that it’s not responsible for the third party’s action that violated the Privacy Shield principles).

 

With respect to personal data received or transferred pursuant to the Privacy Shield Framework, we are subject to the regulatory enforcement powers of the U.S. Federal Trade Commission.  In certain situations, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

 

EU individuals have the right to access personal data about them, and to limit use and disclosure of their personal data.  With our Privacy Shield certification, Contact At Once! has committed to respect those rights.  Because our personnel has limited ability to access personal data our customers submit through our Services, if you wish to request access to or to limit use and/or disclosure of your personal data, please contact us with the name of the Contact At Once! customer through which you used our Services.  We will refer your request to that customer, and will support them as needed in responding to your request.

 

Any inquiries or complaints regarding our Privacy Shield compliance may be directed to privacy@contactatonce.com.  We will respond within 45 days and provide appropriate recourse at no cost to you.  If we fail to respond within that time, or if our response does not address your concern, you may contact JAMS at www.jamsadr.com, an independent third-party dispute resolution mechanism based in the United States.  If neither Contact At Once! nor JAMS resolves your complaint, the Privacy Shield Panel, a binding arbitration mechanism provided under the Privacy Shield program, may be available to you.

 

Contact At Once! continues to comply with the underlying principles of the US-Swiss Safe Harbor framework as set forth by the US Department of Commerce regarding the collection, use, and retention of personal data from Switzerland.  Contact At Once! has certified, under its parent company LivePerson, Inc., that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement.  To learn more about the Safe Harbor program and to view the parent company LivePerson, Inc’s certification, please visit www.export.gov/safeharbor/.  If you have an unresolved privacy or data use concern, please contact us at privacy@contactatonce.com.

Miscellaneous

We recommend that you review this privacy policy periodically, as we may update it from time to time.  Your use of our websites, apps and Services, as applicable, constitutes your consent to the new privacy policy to the fullest extent permitted by law. 

 

We are not responsible for and do not control the privacy practices of any of our customers or any other third party.  We encourage you to review the privacy practices of each third party. 

We welcome your feedback on our privacy policy.  Please send any comments or questions to privacy@contactatonce.com or to Contact at Once! LLC, Attn: Legal Department – Privacy, 475 Tenth Ave., 5th Floor, New York, NY 10018. 

 

 

 

 

 

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